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Boosting Productivity with Microsoft Teams: A Guide from Priority Management

Microsoft Teams is a powerful tool for collaboration, yet so many organisations are only using it for meetings and chat. Here’s how to make the most out of Teams based on our WorkingSmart with Microsoft Teams training:

people working at a table

Streamline Communication

  • Reduce Emails: Use Teams posts instead of emails to minimise internal email volume and avoid cluttered inboxes.

  • Consolidate Messages: Centralise conversations by viewing all messages from multiple channels in one place.

Enhance Collaboration

  • Central Filing: Adopt central filing within Teams and utilise File Explorer for easy file management and quicker responses.

  • Co-Authoring: Work on documents simultaneously, ensuring clarity on versions and saving significant time.

Task Management

  • Task Integration: Integrate individual and assigned tasks within Teams to balance workloads effectively.

  • Real-Time Updates: Capture meeting actions and agreements in real-time, making them visible and ready for follow-up.

Improve Workflow

  • Simplify Structures: Reorganise Teams structures to quickly find current topics and minimise unnecessary notifications.

  • Consistent Guidelines: Establish and agree on Teams guidelines using WorkingSmart drafts for cohesive teamwork.

Training and Implementation

  • Hands-On Training: Engage your team with instructor-led online sessions or in-house workshops, to get practical advice and a hands-on experience.

  • Personalised Coaching: Benefit from individual online coaching to tailor the learning experience to each team member specific needs.

Implementing these strategies can lead to significant improvements in productivity, reducing time wasted on searching for files, managing tasks, and clarifying communications. By adopting the WorkingSmart approach, teams can work more efficiently and effectively, freeing up valuable time for other important tasks.

For more details, watch this 1min video taster and check out the full training program here.


About us > Priority Management is a worldwide training company with 55 offices in 15 countries. We have successfully trained more than two million graduates in Priority workshops. Our programs help companies and people be more effective and manage their workflow in and out of the office by providing tools, processes and discipline. Simply put - A Better Way To Work! Clients range from Fortune 500 companies, small-to-medium businesses and government/military employees. Click Here to view all our courses.

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